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Texas Students: How to Submit Records (Upload, Fax or Mail)

Last Updated: Nov 09, 2015 12:48PM EST

After you have obtained a copy of your vaccination records or obtained a vaccination, here are the steps for submitting your record into your Magnus account.

Step-by-Step Instructions

Log  into your Magnus account and click on the Click Here button next to your name.

Click on Click Here from the To-Do List page to choose how you would like to submit your records.


Please be sure to click and read the Important! View Approval Guidelines section of your account to see what forms can be uploaded or faxed and what forms must be mailed.

If you would like to submit your proof of immunization or a medical exemption by uploading your form:

Click Yes, Submit when you see the question listed belowMake sure you have already scanned and saved your document to your computer; accepted files in addition to PDF are png, jpg, jpeg, bmp, gif.

On the next screen, click how you desire to submit your records either by Upload or Fax/Mail

To upload your record, click Browse to search your computer for the file. If you need to upload multiple files (because there are multiple pages to your record) you have the option to upload those additional files.

To choose an additional file, click Add Another, and another box will appear; click Browse and search for the additional file. Once you have added the necessary file, click Upload File(s).


To choose to fax or mail your records click No, Fax/Mail (if you want to fax or mail your record to Magnus Health). 

On the next screen, click Yes, Download Coversheet

The PDF file will open in it's own window. The first page of the downloaded form is the coversheet.  This coversheet is required to process your records by fax or mail. The fax number will be automatically generated on the coversheet. The mailing address is also located on the coversheet along with important information and instructions regarding the fax/mailing process. You do not need to use the second page if you have your own form. 

Warning: Your personalized coversheet has a bar code that is unique for your Magnus Health Account and the requirement.  This bar code ensures your records are uploaded to the correct account for the appropriate.  Please ensure you submit the appropriate coversheet for each of your requirements by confirming the requirement name on the coversheet matches the requirement forms that are submitted with it. 


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